Approved by Senate October 22, 2009
Statement of Policy
As Ñý¼§Ö±²¥ is committed to the integrity of its student records, each student is required to provide either on application for adÑý¼§Ö±²¥ or for registration, his or her complete, legal name. Any requests to change a name by means of alteration, deletion, substitution, or addition must be accompanied by appropriate supporting documentation.
Additional Policy Elements
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The complete legal name for Canadian citizens is defined as that name by which they were registered at birth or that name which the individual has assumed via a change, for example, marriage or official change of name.
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The complete legal name for those who are not Canadian citizens is that which is provided on passport and/or immigration documents.
- Any requests for a change of name by way of alteration, deletion, substitution, or addition made by currently registered or former Queen's students must be made:
- in writing and signed, and
- supported with appropriate documentation, defined as follows:
- birth or baptismal certificate,
- marriage/separation/divorce documents,
- passport and immigration documents (study permit or permanent residency),
- a valid change of name certificate, or
- a Statutory Declaration Form.
- The name to appear on a Queen's diploma is consistent with the name in the student record system. When a student requests that a name different from that in the student record system appear on a diploma, proper documentation (see 3, above) to substantiate the change must be submitted.